Outlook Rules Manager
Details
Description:
A Mail Manager for Microsoft Outlook (from 2000 onwards).
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Outlook Rules Manager is an effective Outlook plug-in that makes sorting your email an easy job.
This tool is available for all versions of Outlook from 2000 (and includes the latest version 2007). It is in constant development to add new features, and has been available as a stable release for over two years.
The built-in Rules Wizard for Outlook has several disadvantages:
- You cannot easily apply a rule to mail from a specific domain (e.g. move all mail from @cedit.biz to the CEDIT folder)
- If you move a folder, the rule fails until you manually edit it (very inconvenient if you have lots of folders and suddenly decide to reorganize, or simply move a high-level folder).
- Importing and exporting the rules only works when importing and exporting from the same machine - you can't export from one machine to be imported onto another (e.g. work and home computers).
Outlook Rules Manager was created to overcome these problems.
Main features:
- Organize rules into groups.
- For Outlook 2007 you can import your existing Outlook rules into Rules Manager. This saves having to manually recreate the rules in Rules Manager - Outlook rules are then automatically disabled.
- Toolbar and menu integration to make creating rules easy.
- Quick rule feature allowing you to add a rule in about three clicks. The most common rule being to move an email to a particular folder, clicking "Create Rule" from the toolbar will open a window with the most common settings already filled in - you just need to select the folder for the rule to go to. For more sophisticated rules there is a full rules editor similar to that built into Outlook.
- Automatic folder search - if a folder is moved, Rules Manager will locate the folder (so long as the name is the same!).
- Rename Attachments functionality. Nothing to do with mail sorting, but an additional feature is the ability to rename attachments included in a mail message.
- Go to Folder function. If you have tens or hundreds of nested folders, it isn't always easy to find the one you want. Just type the name of the folder you are looking for, and Rules Manager will take you straight to it - wherever it is.
- Per-session statistics and full logging. You can see exactly what Rules Manager has been doing, and how many messages have been sorted.
- Supports Outlook profiles. If you have more than one profile set-up, you can have a different set of rules for each profile. The number of profiles supported is limited only by Outlook. This feature can also be disabled, which allows you to use one set of rules for ALL your Outlook profiles.
- Now supports Bayesian antispam measures. Bayesian filtering is one of the most effective antispam methods. Also supports an email address blacklist, to block specific senders or entire domains.
Autoreply rules. Reply to emails automatically based on templates. You can set up different rules and templates for different purposes.
- Sophisticated import/export function allowing you to keep your rules up-to-date on more than one machine. Conflicts are detected and you can choose to ignore, replace, or combine the conflicting rules.
- Archiving function. Unlike the Outlook archive function, this one is reliable. It will split the archive into separate pst files either by year or month. Simply give the archive a name, specify a location, and the archive happens in the background (you can continue using Outlook as normal).
- One license purchase allows you to use Rules Manager on up to two machines. Ideal if you want to keep your work and home computers organized with the same ruleset.
- Exchange Support
Rules Manager works with Exchange and supports these additional features:
- Storage of rules within Outlook profile/mailbox. They are automatically synchronized, which means that if you need to use another computer, Rules Manager will automatically load the rules and work as normal - all that is required is that Rules Manager is installed on each machine.
- Interpretation of Exchange addresses (internal email addresses are handled differently on Exchange).
Requirements:
- Please note that Rules Manager requires Microsoft .Net 2.0 and of course Outlook.
Limitations:
- You can download a feature limited trial of Rules Manager. The trial is limited to 50 rules, and the archive facility will only archive 200 items at a time (you'd then need to restart Outlook to archive more - it picks up where it left off). Import and export are also not available in the trial. These limitations are removed on purchase of a license. The license allows you to install and activate the unlimited version of Rules Manager on up to two machines.
Downloadtube.com Editor Final Note:
A smart, feature-rich and reliable mail manager plug-in for Microsoft Outlook (from 2000 onwards) that makes sorting your emails easy and convenient.
Software Tags:
mail manager outlook mail outlook manager outlook plugin sort email mail sorter sort mail mail sort email outlook rules
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